Executive Board Descriptions

The following is a list of responsibilities of each of our Executive Board positions:

• The (Co)President shall preside at all meetings of the Organization and of the Executive Committee and shall be a member ex officio of all committees, except the Nominating Committee and shall perform all other duties usually pertaining to the office. 

• The Vice President shall act as aide to the (Co)President and shall perform the duties of the (Co)President in the absence, request, or inability of that officer to serve. 

• The duties of the Secretary shall be to keep an accurate record of all meetings of the Organization, handle all correspondence as directed by the Executive Board to the General Membership and shall perform such other duties as may be delegated to him/her. 

• The Webmaster shall maintain the PTO website. This includes updating and organizing the website. The webmaster shall create and maintain the online event registrations.

• The Accounts Payable Treasurer shall: 
1. Receive all money of the organization 
2. Keep an accurate record of all receipts and expenditures 
3. Distribute funds in accordance with the approved budget authorized by the Executive Board and at other times as authorized by the Organization and the Executive Board 
4. Present a financial statement at every meeting of the Organization and at other times when requested by the Executive Board or any member of the Organization 
5. Maintain bank accounts in which all monies collected shall be deposited 
6. Submit an annual report at the end of the fiscal year 
7. Perform all duties of the Accounts Receivable Treasurer if needed 
• The Accounts Receivable Treasurer shall: 
1. Receive all money of the organization 
2. Deposit all money within five business days of receipt 
3. Maintain deposit logs 
4. Provide deposit slips/logs to Accounts Payable Treasurer 
5. Perform all duties of the Accounts Payable Treasurer if needed